Zoom has become the go-to platform for meetings, both professional and personal. Embracing this new normal, we’ve compiled 10 valuable tips to ensure your Zoom meetings run smoothly without missing a beat. Additionally, we’re excited to offer you complimentary virtual backgrounds that you can download and use for an enhanced video conferencing experience.
- Download Zoom and Test Equipment: Before the meeting, ensure all participants have downloaded Zoom and have tested their video and microphone settings.
- Opt for a Larger Screen: For the best experience, use a desktop or laptop with a larger screen instead of a phone or tablet.
- Embrace the Mute Button: Encourage participants to mute themselves when not speaking to minimize background noise distractions.
- Remember to Dress Appropriately: Always remember that others can see you, so dress appropriately as if you were attending an in-person meeting.
- Utilize the “Raise Hand” Feature: If you have many attendees, the “Raise Hand” option can be invaluable to maintain order and manage discussions effectively.
- Enhance Your Appearance: Not camera-ready? No worries. In the video settings, you can choose the “Touch up my appearance” option to smoothen wrinkles and improve lighting. Alternatively, use your profile picture for audio-only participation.
- Appoint a Moderator: Assign a moderator to ensure everyone gets a chance to speak without interruptions and maintain a fair discussion.
- Account for Time Limits: In the free version of Zoom, meetings with three or more attendees have a 40-minute time limit. Plan your meeting accordingly or consider upgrading for longer sessions.
- Disable Notifications: Minimize distractions by using apps like Muzzle to turn off notifications during your Zoom meetings.
- Optimal Meeting Start Times: To avoid overwhelming the system, consider starting meetings at off times, such as 4:14 or 8:47.
We hope these tips enhance your Zoom meeting experience and help you stay connected effectively. Don’t forget to download the free virtual backgrounds below to add a touch of fun and professionalism to your video calls. Enjoy your Zoom-ing!
Downloadable Virtual Backgrounds: